Rulebook Promofitgames XIII ( 13ª Edition )
1. THE COMPETITION
1.1. It is a competition that occurs side-by-side with the Promofitness Conventions;
1.2. In this edition there will exist the following groups:
1.2.1. Individual Male;
1.2.2. Individual Female;
1.2.3. Master Male;
1.2.4. Master Female;
1.2.5. Scaled Male;
1.2.6. Scaled Female;
1.2.7. Mixed Teams (Male and Female);
1.3. The competition will occur in two distinct Phases:
2.1. Elite Male/Female:
2.1.1. Athletes under the age of 18 will be allowed up to a minimum of 16 years if they have written permission from the parent (at the time of the finals);
2.1.2. Minimum athletes per group: 60/35;
2.1.3. Athletes passing to the finals per group: 50/20;
2.2. Master Male/Female:
2.2.1. Minimum age: 35 years old (on the Finals date);
2.2.2. Minimum athletes per group: 35/10;
2.2.3. Athletes passing to the finals per group: 30/10;
2.3. Scaled Male/Female:
2.3.1. Athletes under the age of 18 will be allowed up to a minimum of 16 years if they have written permission from the parent (at the time of the finals);
2.3.2. Minimum number of athletes enrolled per rank: 40/20;
2.3.3. Number of athletes scored per rank: 10/10;
2.4. Mixed Teams:
2.4.1. Athletes under the age of 18 will be allowed up to a minimum of 16 years if they have written permission from the parent (at the time of the finals);
2.4.2. Minimum athletes per group: 4 (2 athletes male + 2 athletes female);
2.4.3. Maximum athletes per group: 6 (3 athletes male + 3 athletes female);
2.4.4. Minimum teams: 30;
2.4.5. Number of teams passing to the Finals: 20;
– The scaled level is intended for athletes with less experience of training and competition and want to pass through a healthy competition environment.
– If there are not enough athletes to complete the opening of the category, the organization can make the competition viable by reducing the prize money established for this category. Registered athletes will have the possibility to choose continuity in this category or change their registration to another level.
– At no time will there be a refund of the registration fee.
3. COMPETITION PHASES
3.1. Qualifying Phase: three qualifying challenges during two weeks: From October 1st, 2018 until October 15, 2018;
3.2. Final Phase: 10 and 11 of November of 2018 (Saturday and Sunday) in the Rio Maior Sports Center; time to be designated.
4.1. The registration fee for the Qualifying Phase:
4.1.1. 1st Phase: October 1st 2018
– 15 € per athlete if the payment is for team competition or individual competition;
4.1.2. 2nd Phase: October 15, 2018.
– 20 € per athlete if the payment is for team competition or individual competition;
4.1.3. There is no refund of the registration fee
4.2. The registration fee for qualified athletes for the Final Phase:
4.2.1. Until 29 October 2018
– 10 € per athlete if the entry is for the team or individual competition;
4.2.2. In case of non-payment the athlete will be replaced by the qualified athlete immediately following in the qualification table.
4.2.3. There is no refund of the registration fee
4.3. The registration must be done through the Promofit Games website https://promofitgames.com, with the following information:
– Full name;
– Birth Date;
– Competition group (in case the athlete goes on a Team, the Team’s name is necessary);
– Payment proof;
– Email and contacts;
4.4. The registration of the team must be made by the Team Manager, after the individual registration of all the elements, together with the following information:
– Name of Team;
– First and last name of each athlete that makes up the team;
– Tax number of each athlete that makes up the team;
– Payment receipt;
5. QUALIFICATION SYSTEM
5.1. This point only refers to how the qualification will take place.
5.1.1. All athletes participate in the qualification individually.
5.1.2. Each team can have a maximum of 6 registered athletes (3 Men and 3 Women).
5.2. After submitting and evaluating the scores, individually, the selection will be made as follows:
5.2.1. Elite: The 50/20 Elite Men / Women’s Elite finals finish in the General table;
5.2.2. Master: The final 30/10 male / female Master athletes are ranked in the General table;
5.2.3. Teams: The top 20 ranked teams pass to the finals;
184.108.40.206. The scoring table for teams comes through the sum of points of the best 2 male athletes and 2 best female athletes entered by the team
220.127.116.11. The athletes’ score comes from the individual overall leaderboard
18.104.22.168. Teams with 5 elements are allowed provided they do not exceed the maximum number of 3 male athletes and / or 3 female athletes
5.2.2. Scaled: The Scaled category will have an independent ranking of the remaining categories, where the 30/10 Scaled Male / Female athletes will be ranked in the Scaled table
6. FINAL PHASE (TEAMS)
6.1. In each challenge, each team can only present 4 athletes;
6.2. For teams that have more than 4 athletes, they can replace athletes between WODS;
6.3. If a WOD is more than 1 challenge, the team cannot replace athletes;
7.1. Men’s Elite: the top 50 athletes classified in the Qualifying Phase will be qualified for the Final Phase;
7.2. Women’s Elite: the top 20 qualified athletes in the Qualifying Phase will be qualified for the Final Phase;
7.3. Men’s Masters: the 30 best athletes classified in the Qualification Phase will be determined for the Final Phase;
7.4. Women’s Masters: the top 10 athletes classified in the Qualifying Phase will be qualified for the Final Phase;
7.5. Scaled Men: the 30 best qualified athletes in the Qualifying Phase will be determined for the Final Phase;
7.6. Scaled Women: the 10 best qualified athletes in the Qualifying Phase will be determined for the Final Phase;
7.7. Teams: the top 20 teams qualified in the Qualifying Phase will be qualified for the Final Phase.
8.1. Equipment not allowed:
8.1.1. Wrist Straps;
8.1.2. Strength Suit/Shirt (Powerlifting);
8.1.3. Knees Wraps (Powerlifting).
8.2. All accessories whose goal is to provide competitive advantage in the execution of movements and not only the safety of the athlete.
8.3. All equipment not mentioned offering doubts should be authorized by the organization.
9. RESULTS SUBMISSION AND VALIDATION (QUALIFICATION)
9.1. Every Qualification challenge will be presented on Monday, October 1st after 12:00;
9.2. Each athlete/team should submit the on-line links for all the videos and the challenge’s results until 23:59 of Thursday, October 15 through the platform on the website https://promofitgames.com;
9.3. The athlete can be evaluated through the challenge from the sent video or evaluated by coach CF-L1 (The coach’s name should appear as the name displayed on the CrossFit coaches directory).
9.4. The video link must contain the following information:
– Athlete’s First and Last Name or name of the team;
– Challenge’s Number;
– Evaluator’s Name;
– Example of challenge 1: JohnDoe _Challenge1_JohnMike.
9.5. The video should be placed as “unlisted” so that it is not accessible to search on youtube
9.6. The results reported by CF-L1 will be posted as definitive and inspected randomly. In these cases it is always mandatory the publication of the video for resolving complaints. Sending results without the publication of the video will be considered nulled.
9.7. If it is requested proof video to an athlete and that proof is not sent, or it has not been published within the valid period for the respective challenge validation, it will be subject to the cancellation of the submitted results.
9.8. The tiebreaker criteria will be the best rankings in the respective WOD’s and then the best results;
10. COMMUNICATION OF RESULTS (QUALIFICATION PHASE)
10.1. The results will be released on a provisional basis on October 23, 2018 (Tuesday) from 12.00 p.m. and definitively until 48.00 p.m. later, on October 25, 2018 (Thursday);
10.2. Qualified athletes must confirm their presence by email (firstname.lastname@example.org) by 23:59 on October 29 (Monday).
11. RESULTS (FINAL PHASE)
11.1. In the Finals of the event, each athlete will be judged by at least one judge appointed by the organization.
11.2. The result of a challenge by the judge will be delivered to the secretariat for further validation; the judge’s decision is final and should be respected by all athletes.
11.3. It is the athlete’s responsibility to confirm the result at the end of the challenge and sign the challenge sheet. If declined this right, the Head Judge will assume this role.
11.4. The posted ratings are provisional and likely to be corrected.
12. JUDGING AND RESULTS SUBMISSION
12.1.1. The submission of video proof by each athlete or team is mandatory, through the respective platform in the official competition of the outcome of the challenge and respective video link site for later viewing and validation by the organization;
12.1.2. The organization reserves the right of changing the result of an athlete or team if confirmation that the result submitted doesn’t correspond to the real performance of the athlete.
12.2. Final Phase:
12.2.1. In the Final Phase of the Promofit Games, each athlete/team will be judged by at least one judge;
12.2.2. The result of any challenge will be delivered by the respective judge to the staff members for validation; the decision of the judge is unquestionable and should be respected by all athletes/teams.
13.1. Qualification: After the leaderboard is released, the athlete can submit a protest, through the official email of the competition, about the final result of his/her own performance in the next 24 hours.
13.2. Final: In case the athlete does not agree with the result, he/she can make a protest to the staff exposing the problem. It will cost a 25€ fee to make the protest and in case the athlete’s protest is correct, the fee is returned.
14.1. Qualification: a league table during the Qualification Round will be divided according to the existing levels, challenges undertaken and the overall rating.
14.2. Finals: the league table during the Final Phase will be divided according to the existing levels, challenges undertaken and the overall rating. The rating of the challenge will be published as soon as possible after the completion of each After performing a challenge, the athlete / team must confirm the result through a signature in the test report.
14.2.1. Cut-Off: there will be cuts in the leaderboards
15. PRIZE MONEY*
1st place: € 400
2nd Place: € 200
3rd Place: € 100
1st place: € 400
2nd Place: € 200
3rd Place: € 100
1st place: € 200
1st place: € 200
1st place: € 400
2nd Place: € 200
3rd Place: € 100
* If the minimum number of athletes is not reached to comply with the opening of the category, the organization can make the competition viable by reducing the prize money established for this category. Registered athletes will have the possibility to choose continuity in this category or change their registration to another one. At no time will there be a refund of the registration fee.
– Men’s and Women’s Scaled: Medals to the top three in both grades.
– The winners will also receive a medal of recognition on the 13th edition of Promofit Games
NOTE: The payment of the monetary awards implies the delivery of a tax document by the respective winner.
16. ATHLETES BEHAVIOR AND OTHER SUBJECTS
16.1. Every athlete must perform the Qualification Phase;
16.2. There are five Wildcards and the organization reserves the right to deliver to whom considers appropriate;
16.3. The organization reserves the right to change the schedule of the challenges;
16.4. Every athlete must register until the limit dates;
16.5. In case of qualification to the Final Phase, the athlete must confirm the participation when requested by the organization;
16.6. On the twodays of theFinals, all athletesmust attendthe secretariatto confirmits presence;
16.7. All athletes must be present at the briefings (schedule to be designated);
16.8. In every Final challenge, the athlete will be called to the Warm Up area; in case of not being present, the athlete will not be able to compete;
16.9. Bad behavior (insults and/or aggression to another athlete, judge or any member of staff) will lead to the disqualification of the athlete;
16.10. Wearing gear that is not allowed will lead to the disqualification of the athlete;
16.11. Every athlete must show a good sport conduct, fulfilling with all rules and movement standards of the challenges and show respect for all members of staff and athletes.