Rule Book

Rules, awards and code of conduct
XIV PROMOFITGAMES

RULE BOOK

The Promofit Games Competition Rule Book is a guiding document for the entire competition

1. The Competition

A. It is a competition that occurs side-by-side with the Promofitness Conventions;

B. In this edition there will exist the following groups:

i. Elite Male;
ii. Elite Female;
iii. Master Male;
iv. Master Female;
v. Scaled Male;
vi. Scaled Female;
vii. Equipas Mistas;

C. The competition will occur in two distinct Fases:

i. Qualification;
ii. Finals.

2. Groups

A. Elite Male/Female:

i. Athletes under the age of 18 will be allowed up to a minimum of 16 years if they
have written permission from the parent (at the time of the finals);

ii. Minimum athletes per group: 60 /40.

iii. Athletes passing to the finals per group: 40 /20;

B. Master Male/Female:

i. Minimum age 35 years (at the end of the year);

ii. Minimum athletes per group: 40/20.

iii. Athletes passing to the finals per group: 20/10;

C. Scaled Male/Female:

i. Athletes under the age of 18 will be allowed up to a minimum of 16 years if they have
written permission from the parent (at the time of the finals);

ii. Minimum number of athletes enrolled per step: 40 /20;

iii. Number of athletes scored per step: 20 /10;

D. Mixed Teams:

i. Athletes under the age of 18 will be allowed up to a minimum of 16 years if they
have written permission from the parent (at the time of the finals);

ii. Minimum athletes per group: 4 (2 athletes male + 2 athletes female);

iii. Maximum athletes per group: 6 (3 athletes male + 3 athletes female);

iv. Minimum teams: 30;

v. Number of teams passing to the Finals: 20;

NOTAS:
– The scaled level is intended for athletes with less experience of training and competition and want
to pass through a healthy competition environment.
– The athletes can change their registration to another Age group in case of his/her Group don´t have
the sufficient number of athletes.
– At no time will there be a refund of the registration fee.

3. Competition Phases

A. Qualifying Phase: three qualifying challenges during two weeks: From February 18th, 2019
until March 4th, 2019;

B. Final Phase: 13th and 14th of April of 2019 (Saturday and Sunday) in the Center of Sports
and Congresses – Matosinhos; time to be designated.

4. Registrations

A. A. The registration fee for individual competition or teams competition:

i. 1st Phase: February 18th 2019: 20€ per athlete;

ii. 2nd Phase: March 4th, 2019: 25€ per athlete;

iii. There is no refund of the registration fee.

NOTE: Participants have the possibility to recover the money of the registration in Prozis
products. After confirmation of payment, you will automatically receive a coupon in the amount
of the registration, which can be used in Prozis brand products, within 48 hours, in purchases
equal to or greater than double the registration value (see conditions at www.prozis.pt).

B. The registration must be done by all athletes for individual competition or teams
competition, through the Promofit Games website http://promofitgames.com, with the following information:

i. Full name;

ii. Birth Date (if the athlete is a minor, a declaration signed by the person responsible for education is required);

iii. Competition group (in case the athlete goes on a Team, the Team’s name is necessary);

iv. Email and contacts.

C. When registering on the online platform, a multi-bank reference will be generated in which you must proceed with the respective payment, and subsequently confirmed the registration in the Promofit Games.

D. Payment of the registration can also be made by credit card.

5. Qualification System

This point only refers to how the qualification will take place.

Elite / Master / Scaled Individual Athletes:

All athletes participate in the qualification individually.

After submitting and evaluating the scores, individually, the selection will be made as follows:

i. Elite: The 40/20 Elite Men / Women’s Elite finals finish in the General table;

ii. Master: The final 20/10 male / female Master athletes are ranked in the General table.

iii. Scaled: The Scaled category will have an independent ranking of the remaining categories, where the 20/10 Scaled Male / Female athletes will be ranked in the Scaled table.

Teams:

I. Each team can have a maximum of 6 registered athletes (3 Men and 3 Women).

II. Only 4 elements (2 Male and 2 Female) perform each of the classification wods.

III. After submission and evaluation of scores, the top 20 ranked teams pass to the finals;

6. Final Phase (teams)

A. In each challenge, each team can only present 4 athletes;

B. For teams that have more than 4 athletes, they can replace athletes between WODS;

C. If a WOD is more than 1 challenge, the team cannot replace athletes.

7. Clearance

A. Men’s Elite: the top 40 athletes classified in the Qualifying Phase will be qualified for the Final Phase;

B. Women’s Elite: the top 20 qualified athletes in the Qualifying Phase will be qualified for the final phase;

C. Men’s Masters: the 20 best athletes classified in the Qualification Phase will be determined for the final phase;

D. Women’s Masters: the top 10 athletes classified in the Qualifying Phase will be qualified for the final phase;

E. Scaled Men: the 20 best qualified athletes in the Qualifying Phase will be determined for the final phase;

F. Scaled Women: the 10 best qualified athletes in the Qualifying Phase will be determined for the final phase;

G. Teams: the top 20 teams qualified in the Qualifying Phase will be qualified for the Final
Phase.

8. Equipment

A. Equipment not allowed:

i. Wrist Straps;

ii. Camisas/Fatos de Força (Powerlifting);

iii. Knees Wraps (Powerlifting).

iv. All accessories whose goal is to provide competitive advantage in the execution of movements and not only the safety of the athlete.

v. All equipment not mentioned offering doubts should be authorized by the organization.

9. Results Submission and Validation (Qualification)

A. Every Qualification challenge will be presented on Monday, February 18th after 12:00;

B. Each athlete/team should submit the on-line links for all the videos and the challenge’s results until 23:59 of Monday, March 4th through the platform on the website https://www.promofitgames.com;

C. The athlete can be evaluated through the challenge from the sent video or evaluated by coach CF-L1 (The coach’s name should appear as the name displayed on the CrossFit coaches directory).

D. The video link must contain the following information:

i. Athlete’s First and Last Name or name of the team;

ii. Challenge’s Number;

iii. Evaluator’s Name

iv. Example of challenge 1: JohnDoe _Challenge1_JohnMike.

E. The video should be placed as “unlisted” so that it is not accessible to search on youtube

F. The results reported by CF-L1 will be posted as definitive and inspected randomly. In these cases it is always mandatory the publication of the video for resolving complaints. Sending results without the publication of the video will be considered nulled..

G. If it is requested proof video to an athlete and that proof is not sent, or it has not been published within the valid period for the respective challenge validation, it will be subject to the cancellation of the submitted results.

H. The tiebreaker criteria will be the best rankings in the respective WOD’s and then the best results.

10. Communication of Results (Qualification Phase)

A. The results will be released on a provisional basis on March 12, 2019 (Tuesday) from 12.00 p.m. and definitively until 48.00 p.m. later, on March 14, 2019 (Thursday);

B. Qualified athletes must confirm their presence by email (info@promofitgames.com) by 23:59 on March 18th (Monday).

11. Results (Final Phase)

A. In the Finals of the event, each athlete will be judged by at least one judge appointed by the
organization.

B. The result of a challenge by the judge will be delivered to the secretariat for further
validation; the judge’s decision is final and should be respected by all athletes.

C. It is the athlete’s responsibility to confirm the result at the end of the challenge and sign the
challenge sheet. If declined this right, the Head Judge will assume this role.

D. The posted ratings are provisional and likely to be corrected.

12. Judging and Results Submission

A. Qualification:

i. The submission of video proof by each athlete or team is mandatory, through the respective platform in the official competition of the outcome of the challenge and respective video link site for later viewing and validation by the organization;

ii. The organization reserves the right of changing the result of an athlete or team if confirmation that the result submitted doesn’t correspond to the real performance of the athlete.

B. Final Phase:

i. In the Final Phase of the Promofit Games, each athlete/team will be judged by at least one judge;

ii. The result of any challenge will be delivered by the respective judge to the staff members for validation; the decision of the judge is unquestionable and should be respected by all athletes/teams.

13. Protests

A. Qualification: after the leaderboard is released, the athlete can submit a protest, through the official email of the competition, about the final result of his/her own performance in the next 24 hours.

B. Final: in case the athlete does not agree with the result, he/she can make a protest to the staff exposing the problem. It will cost a 25€ fee to make the protest and in case the athlete’s protest is correct, the fee is returned.

14. Leaderboard

A. A league table during the Qualification Round will be divided according to the
existing levels, challenges undertaken and the overall rating.

B. Finals: The league table during the Final Phase will be divided according to the existing levels, challenges undertaken and the overall rating. The rating of the challenge will be published as soon as possible after the completion of each challenge. After performing a challenge, the athlete / team must confirm the result through a signature in the test report.

i. Cut-Off: There will be cuts in the leaderboards.

15. Prize Money*

The Prize Money* defined for each of the groups, is as follows:

Elite Male:
1st Place: 400€
2nd Place: 200€
3rd Place: 100€
Elite Female:
1st Place: 400€
2nd Place: 200€
3rd Place: 100€
Teams:
1st Place: 400€
2nd Place: 200€
3rd Place: 100€
Master Male:
1st Place: 250€
2nd Place: 150€
3rd Place: 50€
Master Female:
1st Place: 250€
2nd Place: 150€
3rd Place: 50€

* In case the minimum number of athletes is not reached to fulfill the opening of a certain echelon, the organization can make the competition viable by reducing the prize money established for this step. Registered athletes will have the possibility to choose continuity in this step or change their registration to another level. At no time will there be a refund of the registration fee.

NOTE: The payment of the monetary awards implies the delivery of a tax document by the respective winner.

Individual groups (Elite / Master / Scaled):
1st Place – Watch HR core Prozis + 100 € check Prozis
2nd Place – Prozis Gym Bag + 80 € check Prozis
3rd Place – Backpack Prozis + 60 € check Prozis

Team Rank:
1st Place – Gym bag for each athlete + 200 € check Prozis for the team
2nd Place – – Wash bag Prozis to each athlete + 160 € check Prozis to the team
3rd Place – Towel for each athlete + 120 € check Prozis for the team

– Other prizes will be awarded to the winners of the Promofit Games partner brands.
– Men’s and Women’s Scaled: Medals to the top three in both grades.
– The winners will also receive a medal of recognition on the 14th edition of Promofit Games.

16. Athletes behavior and other subjects

A. Every athlete must perform the Qualification Phase;

B. There are five Wildcards and the organization reserves the right to deliver to whom considers
appropriate;

C. The organization reserves the right to change the schedule of the challenges;

D. Every athlete must register until the limit dates;

E. In case of qualification to the Final Phase, the athlete must confirm the participation when
requested by the organization;

F. On the two days of the Finals, all athletes must attend the secretariat to confirm its presence;

G. All athletes must be present at the briefings (schedule to be designated);

H. In every Final challenge, the athlete will be called to the Warm Up area; in case of not being
present, the athlete will not be able to compete;

I. Bad behavior (insults and/or aggression to another athlete, judge or any member of staff)
will lead to the disqualification of the athlete;

J. Wearing gear that is not allowed will lead to the disqualification of the athlete;

K. Every athlete must show a good sport conduct, fulfilling with all rules and movement standards of the challenges and show respect for all members of staff and athletes.

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